- How to Make a Resume for a Job in 2025
A resume is a job application document that summarizes your skills and experience. It’s the most important document you submit when you apply for a job.
In my role as a career coach and resume expert, I’ve spent the past five years helping people improve their resumes and I’ve reviewed hundreds along the way. I’ve seen what works — and what doesn’t — and I know what the employer will be looking for when they open your application.
In this guide, I’ll walk you through my writing process. You’ll learn how to build a professional resume at any stage of your career by using an approach grounded in your skills and career goals — not generic formatting advice.
- Match your skills to the job requirements before you start writing
- Choose the right template for job applications in 2026
- Write your resume summary by focusing on your value to the employer
- Lay out your relevant experience persuasively, focusing on achievements
- Write about education concisely if experienced, in detail if starting your career
- List your skills to show technical expertise
- Optimize for HR software by strategically tweaking your word choice
- Check your work for hidden resume mistakes
You can use this guide to write a resume for 99% of jobs on the market. Academic jobs are the exception as hiring committees expect a different format. You should lay out your skills and experience using a CV template if you’re pursuing a career in academia.
For every other position, whether you’re applying for your first job or putting together a resume for a managerial role, this guide will give you a strong foundation for writing a successful resume.
1. Match your skills to the job requirements
The secret to a successful resume is to address the employer’s needs. The easiest way to make that connection is by matching your skills and experience to the job description.
When you do this, your most relevant qualifications naturally move to the front.
Begin by listing the key tasks and required skills from the job description. Include anything the employer highlights as a core expectation — particularly anything bulleted under “Key requirements” or “Main responsibilities.”
For example, from the Digital Marketing Associate role below, you could pull out every point listed under “What You’ll Do.”
Digital Marketing Associate
Content Locker
As a Digital Marketing Associate, you’ll play a key role in developing client campaigns, with a focus on web content, social media, and performance reporting. This is an ideal role for someone eager to learn agency-side marketing and build hands-on experience.
What You’ll Do
- Assist with campaign planning and strategy.
- Create engaging content for Instagram, LinkedIn, TikTok, and blogs.
- Monitor campaign performance and prepare monthly analytics reports.
Once you have the employer’s requirements listed, line up any relevant achievements from your work, studies, or personal projects.
Try to include a clear measure of success wherever you can (e.g., “increased followers by 30%”). These details will help you write stronger bullet points later.
Using a simple table makes it easier to connect your skills to the job requirements. Here’s one that you can edit in Google Docs:
Free Resume Planner
| Responsibility | Skill/Achievement | Measure of Success |
|---|---|---|
| List daily tasks & main responsibilities as listed in the job description | Line up any relevant qualifications from your professional or academic background | Note any specific awards, grades, or metrics that give context to your success |
| Assist with campaign planning | Led a successful campaign for a student startup competition | Received student award (Holt Prize) |
| Create social media content | Freelanced as social media content creator on Fiverr | Great client followers by 30% in 6 months |
| Prepare analytics reports | Solid understanding of Google Analytics | Completed GA4 Certification |
Keep adding to your table until you’ve mapped all your relevant skills to the role. This becomes the foundation of your resume, and you’ll refer back to it as you write each section.
2. Choose the right template
Pick a resume template that displays information cleanly and simply.
Or download and edit the template below for free. It uses a widely recognized resume format, with clear headings, neat spacing, and a professional color scheme.
Use a Google Docs resume template if you prefer to edit your resume online.
When choosing a resume template, prioritize simplicity and professionalism.
The design you pick should neatly fit all essential information on one page — the appropriate resume length for most job applicants.
Avoid template designs with complex graphics and images because these features cause errors in recruitment software.
3. Write your resume summary
A resume summary is a short, 2–3 sentence statement at the top of your resume that outlines your strongest skills and most relevant achievements for the job you’re applying for.
Don’t write a general overview of your professional background. Instead, focus on what makes you a good fit for the job.
Here’s a simple template you can use to write your resume summary:
[Job Title] with [# years of experience/a solid foundation] in [relevant industry]. Skilled in [skill 1], [skill 2], and [skill 3], with a strong track record of [measurable achievement, e.g., “delivering successful email marketing campaigns”]. Looking to apply my expertise to help [Company Name] [goal or outcome, e.g., “improve customer engagement and drive growth”].
A short, results-focused summary helps you stand out immediately in any field. You can also highlight your professional values or long-term goals if doing so strengthens your alignment with the employer.
If you need some ideas, we have over 40 resume summary examples for different job titles — or you can also use the resume summary generator below.
Generate a professional resume summary instantly, or use our AI-powered summary generator to customize your own in 2 minutes. What word best describes the type of job seeker you are?* What work environment are you looking to work in? What position are you applying for?* How many years of experience do you have?* What are your main responsibilities at work?* 6. What word best describes you in your professional life? 7. Which soft skills would your peers and/or clients praise you for? What are your top professional skills?* Do you have any relevant licenses or certifications?
4. Lay out your relevant experience
The best way to list your relevant experience is in reverse chronological order — start with your most recent job and work backward.
Here’s how to structure each entry:
Job Title – Dates employed [month and year]
Company name – Company location [city and state]
- Three to five bullet points describing your achievements and responsibilities
- Include hard numbers when possible
- Start each bullet point with an action verb
If you’ve been promoted, list each role separately to emphasize your career growth and success in previous roles:
Example work experience section
Technical Support Team Lead
May 20XX – Present | Seattle Community Center | Seattle, WA
- Led a small support team, assigning daily tasks and monitoring service queue progress
- Trained new volunteers on troubleshooting steps and customer service best practices
- Oversaw complex repairs for community members
Technical Support Assistant
June 20XX – August 20XX | Tech Solutions Inc. | Seattle, WA
- Provided first-line technical support to customers via phone, email, and chat
- Resolved hardware and software issues, reducing average response time by 20%
- Assisted in setting up and maintaining IT systems for office and remote employees
Don’t worry about career gaps — more people have them than you think. It’s easy to explain a gap in your cover letter, and you should only consider doing so if you stopped working for more than six months.
What to do if you don’t have work experience yet
List any experience you have the same way you would for a full-time job.
Relevant experience could be any of the following:
If you genuinely have very little hands-on experience you can add, focus on your skills by writing a functional resume.
Functional resumes follow a unique skills-focused structure that emphasizes what you know rather than what you’ve done. This layout is a good solution if you have less than six months of relevant experience. Otherwise, stick to the standard chronological resume format laid out in this guide.
How to write your bullet points
Focus on achievements rather than responsibilities. Start each bullet with an action verb and name the tools and methods you used. Include the impact of your work where possible.
Quantify your achievements wherever possible — but don’t force in a hard number for the sake of it. Hard numbers are only meaningful when your work can be easily measured:
Assisted 50 customers daily with purchases and returns
Implemented a content plan for Instagram that increased followers by 15,000 in two months
Remember that your bullet points are an opportunity to tailor your job to the target role, so choose accomplishments that reflect the job’s skill requirements. The example below shows how different achievements can reflect different strengths.
| Example experience bullet point | What it highlights |
|---|---|
| Provided personalized shopping assistance to 40+ customers per day | Customer service |
| Organized inventory with high efficiency, completing tasks 10% faster than the team average | Attention to detail |
| Achieved an average of 140% of sales goals for three consecutive months. | Sales performance |
| Maintain attractive merchandise displays, maximizing purchases through strategic product placement | Marketing skills, customer-focus |
It’s often hard to think of what to write at first. Enter your job title in this bullet point generator to pull up a list of relevant achievements that you can personalize and add to your resume:
Struggling to write your resume? Make clear, achievement-oriented bullet points for your resume in seconds with our free AI bullet point generator. Use these work-experience bullet points to make a resume that lands you interviews.
5. Outline your education
If you already have a few years work experience, your education section should be brief and focused. It should list your highest level of education, whether that’s a post graduate degree, college degree, or high school diploma.
Many jobs have formal education requirements, and employers often use applicant tracking systems (ATS) to filter resumes by education level, so including this detail is vital.
Here’s how to format an education entry:
Degree name
School name and location – Graduation year
- GPA (if above 3.5)
- Latin honors
You should add more detail to your education section if you are still studying or have less than two years of relevant experience.
For example, you could consider including relevant coursework or academic achievements and honors.
As with every part of your resume, be selective and include only what strengthens your application — especially if you already have work experience.
Do
- List your most recent qualification first. Work backward from your latest degree or certification
- Include key details: institution, qualification, subject, and completion year
- Add honors, awards, or relevant coursework if they strengthen your application
- Keep entries relevant to your target role
- Group similar qualifications (e.g., “Professional Certifications” or “Postgraduate Studies”) to avoid clutter
Don't
- Include GPA unless requested or highly impressive
- List every course you’ve taken. Focus on the most relevant or advanced ones
- Mention high school once you have a college degree or higher
- Exaggerate qualifications
- Duplicate entries. If you earned multiple credentials from the same provider, combine them clearly
6. List your skills
A good skills section shows the employer exactly what you specialize in. Keep it concise. A short bulleted list of up to 10 skills is ideal.
These skills should highlight your relevant expertise and help you stand out from other qualified candidates.
If you’ve researched the role and identified your unique selling point, you should already have a good sense of what to include here.
Here are some good types of skills to highlight in your skills section:
- Tools and software (e.g., Python, Adobe Photoshop)
- Industry or market knowledge (e.g., social media marketing)
- Certifications or licenses (if you haven’t included a separate certifications section)
Only put hard skills in your skills section
Your skills list should make sense to the employer at a glance. Some resume skills appear too vague when listed alone.
Before adding any skill to this part of your resume, ask yourself — “Could any candidate claim they have this knowledge?”
If the answer is yes, you need to list a more specific term — or show the skill through examples in your experience section.
How to List Skills on Your Resume
| Don't write… | Write… |
|---|---|
| Communication skills | Public speaking, presentation skills, data visualization |
| Analytical skills | Market trend analysis, root-cause analysis, A/B testing |
| Teamwork | Project coordination, mentoring |
| People skills | Community engagement, customer support, frontline customer service |
The best skill choices depend on your target job title. Use this skills generator to find skills tailored to your position:
Make a high-impact skills section for your resume in seconds with our free software. Simply enter your job title and you’ll be matched with the most impactful skills for your industry. Use these job-specific skills to make a resume that lands you interviews.
7. Optimize your resume for HR software
For your resume to be competitive, it needs to be machine-readable and keyword-optimized.
If you’ve used an ATS-ready resume template — like the one at the top of this article — then your resume will scan easily into HR software.
It’s also that your resume uses accurate keywords. Keyword-optimized resumes are more likely to score highly on an ATS — and employers are more likely to prioritize high-scoring resumes when reviewing applications manually.
You can upload your resume to our free ATS resume checker tool to preview your score and identify any hidden opportunities for improvement:
How to keyword-optimize your resume for an ATS
If your resume is scoring poorly for keyword match. Return to the job description and review the skills, qualifications, and responsibilities the employer is looking for.
You should be using exact matches for any key terminology, particularly the following details:
- Names of tools and software
- Performance metrics
- Specialized tasks and processes
- Experience requirements (in years)
- Degree and certification requirements
It’s important to be thoughtful when adding keywords to your resume.
Your skills section is usually the easiest place to highlight technical skills-focused keywords.
However, if the keyword needs context, try to include it in a relevant example in your work experience section. Here’s a good example of an optimized achievement with the keywords in bold:
Lifted subscription rate by 34% in six months by overhauling email marketing segmentation and automation in Mailchimp, driving higher opt-ins from content upgrades
8. Check your work
Before you submit your resume, give your writing a final quality check. Mistakes are easy to miss — especially when you’ve been working on the same document for a long time.
You can use this checklist to review your resume manually:
Email address is professional – for example, firstname.lastname@email.com
No headshots or sensitive personal details included
Fits on one page (or two pages if you’re experienced)
Easy to read – appropriate font, size 10–12 pt, clear spacing
Design is appropriate for the position you’re applying for
Includes essential resume sections (e.g., experience, education, skills)
Quantifies achievements with numbers in the work experience section
Uses action verbs throughout
Addresses the requirements listed in the job ad
No typos or grammatical errors
Clear formatting with appropriate spacing and logical structure
Double check your summary and work experience section. You’ll have edited these sections heavily at this point — errors can easily creep in when you’re focusing on including the right keywords and highlighting your impact.
Common Resume Writing Mistakes
| Mistakes | Don't Write | Do Write |
|---|---|---|
| Using personal pronouns | I trained… | Trained… |
| Forgetting apostrophes | 5+ years experience | 5+ years' experience |
| Relying on weak verbs | Did (tasks) | Performed, carried out, executed |
| Being unclear about the results of your actions | Increased software efficiency by 30% | Reduced software load times by 30% |
| Bragging and complaining | Overcame inefficient management to… | Succeeded in… |
| Not showing initiative | Was in charge of | Managed, oversaw, supervised |
Example resumes you can follow
You can follow the steps above to write a great resume at any stage of your career.
Below are four resume examples that show what clear, well-written resumes look like for different experience levels.
Check resume examples for specific jobs to make sure you’ve used the right professional terminology throughout your document.
Resume for a first job
This sample shows how to write a resume with no formal work experience — and no college degree.
The applicant builds credibility by highlighting academic achievements, extracurriculars, and core skills.
College student resume
This college student resume shows how to structure an application for an internship or graduate job.
The detailed education section shows that the applicant has a strong foundation in their field, while the internship entry highlights relevant achievements.
Experienced applicant resume
Because this applicant has several years of experience in their target industry, they emphasize clear career growth and measurable achievements.
Senior-level resume
This multi-page resume covers decades of experience. Key achievements, competencies, and leadership skills are summarized on the first page to give recruiters an immediate, high-level overview of the candidate.
Frequently asked questions
Here are some answers to common questions about writing a resume:
Should I include references?
No, you shouldn’t include references on your resume. While people used to do this, it’s no longer considered necessary because employers will reach out to you later in the hiring process if they want to hear from your references.
Including a reference section on your resume just uses up valuable space that would be better used elaborating on your achievements and skills.
What is the fastest way to make a resume?
The fastest way to make an accurate resume that doesn’t trigger AI alarm bells is by using a professional resume builder.
The best resume builders make resumes around your skills and achievements by guiding you through each resume section and giving you control over what information is added.
It’s also possible to make a ChatGPT resume, but watch out for AI-generated phrasing and inaccurate statements. You don’t want to unintentionally lie to an employer
What else can I do to land a job more easily?
For a truly well-rounded view of who you are as a candidate as part of a persuasive application, you also need to write a cover letter that links your strengths and values to the specific employer.
Even when a cover letter isn’t explicitly required, writing one is worth it. Cover letters show professionalism and enthusiasm. If that isn’t enough to convince you, 94% of hiring managers say cover letters influence their recruitment decisions.
You can quickly make your cover letter with AI or fill out the cover letter template below:
Find more cover letter templates in our download library.
Write your resume fast
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